

You can adapt this Checklist to ensure that the orientation you provide new employees at your workplace is both thorough and effectively conducted.
New Employee Orientation & Onboarding Checklist
Employee name:____________________________ Position: ___________________________________
Department: ________________________________________ Start date: ________________________
YES | NO | COMMENTS | |
INITIAL MEETING Upon arrival for first day of work, have new employee report to HR office to receive the ABC Company New Hire Kit | |||
Provide and have employee sign copy of Offer Letter | |||
Provide Emergency Contacts Form | |||
Have employee complete Emergency Contacts Notification Form | |||
Have employee complete TD1 Federal Tax Forms | |||
Have employee complete Provincial Tax Forms | |||
Have employee complete Direct Deposit Form | |||
Have employee complete Benefits Option Form | |||
Have employee sign copies of following ABC Company policies:
* Drug & Alcohol Use * Workplace Bullying & Harassment * Workplace Violence * Work Hours & Scheduling * Computer Use * Cell Phone Use * Confidentiality * Code of Conduct * Other |
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Show employee orientation video(s) | |||
If applicable, ask employee to furnish one or more of the following documents for photocopying:
* Proof of age * SIN Card * Work Permit * Certificate or proof of required training, education or accreditation(s) * Proof of registration in educational or vocational training institution |
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Other | |||
WORKPLACE SAFETY TOURIntroduce new employee to ABC Company OHS manager to receive a tour of the workplace to go over basic health and safety information | |||
Point out emergency exits | |||
Briefly describe emergency procedures | |||
Point out muster & assembly points & check stations | |||
Point out first aid kits, rooms, stations & attendants | |||
Point out fire extinguishers | |||
Point out SDS binders | |||
Point out locations where hazardous products are stored, used, handled or disposed of | |||
Point out eyewash stations | |||
Point out Safety Bulletin Board | |||
Point out where copies of OHS Act & Regulations are kept | |||
Point out where ABC Company Safety Manual is kept | |||
Introduction to workplace JHSC members or health & safety representative | |||
Point out PPE employee is required to use & where it’s kept | |||
Explain incident & injury reporting procedure | |||
Explain employee’s refusal and other worker rights under OHS law | |||
Other | |||
SAFETY TRAININGEnsure new employee successfully completes the applicable training required before being exposed to the hazards such training is designed to protect the employee against | |||
WHMIS | |||
PPE use | |||
Fall protection | |||
Use of respiratory protection | |||
Confined spaces work | |||
Machine operation | |||
Electrical hazards | |||
Lockout tagout | |||
Materials handling | |||
Other | |||
SUPERVISOR ORIENTATIONIntroduce new employee to his/her supervisor to receive a briefing on basic ABC Company work rules and procedures | |||
Explain the ABC Company Code of Conduct & expectations for employee behaviour | |||
Explain the work schedule & scheduling system | |||
Explain how work & lunch breaks work | |||
Explain ABC Company attendance & absenteeism policies | |||
Explain the performance review system | |||
Other | |||
IT ORIENTATIONShow new employee to his/her work station to receive a briefing from IT on ABC Company computer & communications equipment, procedures & protocols | |||
Explain the ABC Company Data Protection & Security Policy | |||
Explain ABC Company email & voicemail protocols | |||
Provide employee necessary login & access information | |||
Other |
HR Director: Date of Completion: