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Emergencies and Business Interruptions Policy
  1. POLICY
  • XYZ Co. has the following responsibilities: in the occurrence of emergency or business interruption:
  • to ensure the safety of its employees, customers and the public;
  • to manage emergencies and business interruptions to minimize loss and inconvenience.
  • An Emergency Response Team shall be established at each work site. Such a team will be comprised of a least one representative from each of management, human resources and the Joint Health and Safety Committee which has the following responsibilities:
  • to assess risks to XYZ Co., its employees, equipment and data;
  • to develop strategies and procedures to prevent disruption and minimize loss from disruption of operations.
  • Affected employees are required to adhere and follow public health directives, in the event of a public health quarantine.

 

  1. PURPOSE
    • To protect employees, customers, and the public, prevent damage to business assets, and minimize business losses stemming from unforeseen events, emergencies and business interruptions is the purpose of this policy.

 

  1. SCOPE
  • This policy applies to all employees.

 

  1. RESPONSIBILITY
  • The senior work site manager at each location is responsible for establishing an Emergency Response Team for that work site. If and when a work site evaluation is necessary, the work site manager is responsible to determine same.
  • The Emergency Response Team has the following responsibilities:
  • to plan fire safety and evacuation procedures for all employees, to train employees on those procedures, in conjunction with fire and safety professionals;
  • to ensure employees have easy and rapid access to emergency telephone contact;
  • to ensure the security of computer systems and data, using anti-virus, firewall and back-up procedures, in conjunction with IT professionals.
  • to collect essential data regarding business equipment, finance and banking arrangements, computer systems, suppliers, clients, and key personnel in order to create a disaster management kit, in conjunctions with management personnel.
  • to ensure at all times, that the work place has on hand adequate emergency supplies;
  • to ensure acting in concert with supervisors that each employee has a back – up employee who can act in their absence; and
  • to ensure in the event of an emergency that proper advice has been provided to affect adequate insurance coverage.
  • Managers have the following responsibilities:
  • to select or appoint a Department Emergency Coordinator for respective departments;
  • to ensure the Coordinator is fully knowledgeable and trained in the duties that arise from the Emergency Response Plan;
  • Department Emergency Coordinators have the following responsibilities:
  • to be knowledgeable about the Emergency Response Plan;
  • to periodically review that PLAN; and
  • to recommend any changes to make the PLAN more effective;
  • to direct and/or assist coworkers in effectively handling emergency situations that may arise from time to time.

 

  1. DEFINITIONS
  • Emergency" includes any occurrence, such as fire, power failures, bomb threats, armed attacks, toxic spills, natural disasters, accidents, injuries, or other business interruptions which result in a partial or total shutdown of business operations.

 

  1. REFERENCES and RELATED STATEMENTS of POLICY and PROCEDURE

Employment Standards Act (British Columbia)

Workers Compensation Act (British Columbia) and Regulations

Personal Information Protection Act (British Columbia)

Personal Information Protection and Electronic Documents Act (Canada) SPP HR4.12.BC - Emergency Leave

SPP HR3.07.BC - Reporting Pay SPP

HR3.08.BC - Call-In Pay

SPP HR6.02.BC -Accident and Injury Reporting

 

  1. PROCEDURE
  • The Emergency Response Team shall:
  • as soon as possible, conduct a risk assessment; and
  • prepare and publish an Emergency Response Plan for each department at the work site. XYZ Co shall implement forthwith recommended emergency prevention measures.
  • to ensure recommended employee training programs are implemented, including periodic updates and refresher sessions to all employees.
  • to review and revise emergency procedures as required in the aftermath of an emergency or business interruption.
  • All employees must follow the procedures outlined in the Emergency Response Plan for evacuation, business prevention and recovery with the Department Emergency Coordinator or assisting co-workers in this connection,
  • At least once a year, fire drills and/or building evacuations shall be conducted.
  • Periodically, all employees shall:
  • be trained in the correct selection of fire extinguisher for each type of fire (electrical, chemical, etc.) and proper use of fire extinguisher. A training log shall be kept for each employee showing the date and the training received.

 

  1. ATTACHMENTS

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