HR Home Forums Community Unpaid Time Off

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  • Conner Lantz
    Keymaster
    Post count: 4836

    Hi….do you have any sample policies or suggestions surrounding unpaid time off requests? We have staff who are out of vacation and sick days but are requesting unpaid days off (not leaves protected under the ESA).
    We want to be accommodating but still manage/limit possible unpaid days off.

    Conner Lantz
    Keymaster
    Post count: 4836

    Most companies integrate unpaid time into their vacation and/or leave policies (Vacation Pay Policy – HR Insider), which set a limit to the number of unpaid days an employee is entitled to.
    However, it becomes much more murky and difficult to manage if, for example, an employee runs out of sick days and keeps taking unpaid days – or uses unpaid days to increase vacation allotments. From the employees perspective there is usually no issue because they see it as “I’m not getting paid anyways,” but for managers and colleagues it can prove to be difficult for capacity planning, getting projects done, and it can also have a very negative impact on culture/productivity.
    There are a lot of tools and resources on HR Insider concerning capacity planning, attendance issues, leave policy do’s and don’ts, that can help you, but I can say that based on our last member survey, most organizations set a limit of unpaid days equivalent to their sick day number.

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