Sample letter for Termination notice withdrawal – MB and QC

[vickyp]

#79911

Forum: Community

Do you have any sample or template I can use to write a withdrawal notice of a termination letter? Employees were on LTD for a long time and termination letters were sent to them; however, after reviewing their medical record, which was not initially available, the company decided to withdraw the notice and continue to provide the benefits to them as inactive employees. The legality of these actions was verified by our legal dept.

Thanks as always for your help!

[vickyp]

#79912

Yikes! While templates are OK for general policies, they’re highly inadvisable for letters and other direct communications. Those things need to be based on the specific circumstances. I’d suggest asking your legal counsel to draw up a letter you can use. If that’s not an option, be sure your letter:

• Lists the employees’ names;
• Refers specifically to the previous termination notice, including the date;
• Expressly states that this letter withdraws that termination notice; and
• Asks employees to acknowledge receipt and list date of receipt.

[vickyp]

#79914

While you can’t withhold pay, you can and should implement discipline to the extent the employees’ refusal is unreasonable and significantly interferes with your payroll operations. Hopefully, you have HR policies or codes of conduct requiring employees to cooperate and complete necessary payroll and other organizational documentation. I trust these are non-union employees, right? If they are union, contact the union rep and get clarification to see if you’re dealing with some kind of job action. Hope that helps. Glenn

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