Video Surveillance sign off for employees

[cgarlinski@mcmunnandyates.com]

#91434

Morning,

I am putting together a short statement to add to our new hire package to let staff know that we use video surveillance in our locations, we have both retail & warehouse locations.

I am also creating a policy around workplace video surveillance. We operate in Manitoba, Ontario & Saskatchewan.

Can you provide an example of a short statement to use as well as if this should be different for each of the provinces that we operate in?

Thank you.

[Rick Tobin]

#91455

Video Surveillance Policy for [Your Company Name]
1. Purpose
The purpose of this Video Surveillance Policy is to regulate the use of video recording equipment to monitor and record public and restricted areas for the purposes of safety and security, loss prevention, and operational efficiency within [Your Company Name]’s retail and warehouse locations.

2. Scope
This policy applies to all employees, contractors, and visitors within the company’s premises where surveillance equipment is in operation.

3. Privacy Considerations
Surveillance cameras will be positioned to respect the privacy of individuals and will avoid viewing areas not relevant to the legitimate purpose of monitoring.
No audio recording will be conducted without explicit consent unless legally permitted.
4. Camera Placement and Signage
Cameras will be installed in public and operational areas such as sales floors, warehouses, loading docks, and entry/exits points.
Appropriate signage will be displayed at entrances and in areas under surveillance to inform of the presence of video recording.
5. Data Storage and Access
Recorded footage will be stored securely with access limited to authorized personnel only.
Footage will be retained for a period consistent with legal and operational requirements and then securely deleted.
6. Use of Footage
Surveillance footage will be used exclusively for the purposes of enhancing safety, security, and operational efficiency.
Footage may be used as evidence in criminal or civil proceedings, subject to legal processes.
7. Access Requests
Requests for access to surveillance footage by law enforcement or individuals captured in recordings will be handled in accordance with applicable laws and company policies.
8. Responsibility and Compliance
The Security Department is responsible for the implementation, operation, and compliance with this policy.
Regular audits will be conducted to ensure compliance with legal and ethical standards.
9. Breaches of Policy
Any unauthorized use of surveillance equipment or footage will be treated as a serious violation and may result in disciplinary action.
10. Policy Review and Amendment
This policy will be reviewed annually and amended as necessary to ensure it remains relevant and compliant with current laws and best practices.

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