This can be an awkward issue to address with any team member, whether it be body odour or using too much perfume – especially as the weather gets warmer. You are clearly coming at this situation with an empathetic viewpoint, and I think you have all the correct measures in place. If possible, I would send out a reminder via email and posted on any community bulletin boards in common areas as such: “Hey team, as the weather warms up we want to remind everyone to maintain good hygiene, apply deodorant at least once daily, and ensure you are not spraying too much perfume/cologne on yourself before work – it helps show respect for your coworkers and keep this a pleasant space to work in! Please refer to our respectful workplace policy and body odour policy if you have any questions or need more information.” This way, you are not singling out the employee.

If the issue persists, it is okay to have a one-on-one meeting with this employee in a private setting about your concerns. You have approached this topic with sensitivity and I am sure you will do the same when addressing it with your team and, if it leads to it, with the individual in question. Check out our article “Talking About Hygiene Concerns In The Workplace” and you can adapt our Scented Products In The Workplace Policy to address body odour and hygiene concerns. Best of luck and I hope this helps!

-HRInsider Staff