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Forum: Private
Hello, please advise if there is any contravention on the following message for a salary “Heavy Equipment Manager” worker in Ontario, employed 11 months. Message will be from HR Manager to worker.
Hi “employee”,
Thank you for sharing your concerns with me yesterday, Monday, April 28th, 2025, about your current position and your thoughts regarding your fit within the role = you stated, the job is not for you, apologizing as you believed you tried your best but have come to realize you can no longer do it. You requested other work within the company, or you need time to seek alternative employment before formally leaving the company.You also want to know what other options you have.
After reviewing your situation and having discussions for available options internally, we unfortunately do not have an alternative position currently that aligns more closely with your current skills and interests.
Based on this, we understand that you are expressing an intention to resign from your position but are requesting a transition period while you are looking for a new opportunity.
Please note that while we acknowledge your situation, we kindly ask that you confirm your intended last working day in writing so we can plan accordingly and ensure a smooth transition.We are open to discussing a reasonable notice period to support your job search while also maintaining business continuity. Let us know your preferred timeline eg: 4 weeks, 6 weeks, and we will do our best to accommodate it within operational needs.
We appreciate your professionalism and look forward to working together during this transition.
Your request to take personal unpaid time for this week Wednesday, April 30th, Thursday, May 1st and Friday, May 2nd of this week will be approved.
Regards,Mirella
Hi Mirella. While I appreciate you using our HR resources like the Ask The Expert to navigate this process, you have been asking quite a few questions and I highly recommend seeking out legal counsel at this point, or hiring an HR manager. Going forward, you will have many instances like this one and you cannot rely on forums alone to guide you in a fully compliant manner.
Below I have drafted a way to express this letter, but this is for formatting purposes only. The content of the letter should be discussed with an HR Representative and a lawyer to ensure you are doing the best thing in this situation and doing it legally.
Subject: Transition and Next Steps
Hi [Employee],
Thank you for meeting with me on Monday, April 28, 2025, and for openly sharing your thoughts regarding your current role.
You indicated that you feel the position is not the right fit for you, despite your best efforts, and that you would like to either transition to a different role within the company or be given time to seek alternative employment before formally leaving.
After reviewing your situation and exploring available options internally, we unfortunately do not have an alternative position at this time that aligns with your current skills and interests.
Given this, we understand you are expressing an intention to resign but are requesting a transition period while seeking new opportunities. We kindly ask that you confirm your intended last working day in writing so that we can plan appropriately and ensure a smooth transition.
We are open to discussing a reasonable notice period to support your job search while maintaining business continuity. Please let us know your preferred timeline (e.g., 4 weeks, 6 weeks), and we will do our best to accommodate it based on operational needs.
We appreciate your professionalism during this process and are committed to supporting you through this transition.
Additionally, your request to take personal unpaid time off on Wednesday, April 30, Thursday, May 1, and Friday, May 2, 2025, is approved.
Thank you again, and we look forward to working with you during this period.
Best regards,
[Your Name]
[Your Position]-HRInsider Staff
Hello,
Thank you for taking the time to share your perspective and for your continued support—it’s truly appreciated. It’s reassuring to know that I can rely on the guidance and expertise of the association, especially when navigating complex internal dynamics.
To clarify, I am already serving in the capacity of HR Manager. While I am fully aware of the appropriate course of action in the situations I have sent, certain decisions are ultimately being directed by the executive leadership, and I am in a position where I must align with those directives.
I also want to acknowledge and fully support your reminder that seeking legal counsel is always advisable.
Your insights serve as a valuable reminder of the standards we strive for, and I truly appreciate your understanding of the complexities that sometimes come with internal dynamics.
Thank you again for your support, and guidance.
Warm regards,
Mirella -
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