HR Home Forums Private Information on Proof of Employment Letter after Extended Absence

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  • Lori Greco
    Participant
    Post count: 1
    Forum: Private

    Request for proof of employment letter has been made for a loan. Original hire date was over 2 years ago but has been off and on a leave for a good part of that time. In Ontario, should that be specified? Currently says “regular full time employee” but that really isn’t the case.

    vickyp
    Keymaster
    Post count: 4922

    If the employee is on a sanctioned leave that doesn’t impact the status of their employment (Parental, disability, etc), Then you are required upon request to give the employee a letter of proof of employment, which would include their hire date. If they are currently on leave, you can specify that they are currently on X leave, but if they are classified as full time and back from leave, you cannot state, “started on x date, but really only worked half the time,” or anything like that.

    Odds are this letter is for a loan, insurance, or some other financial matter to which your personal feeling about their tenure is not applicable.

    The only time this may become something of a consideration would be if you had stepped salary adjustments for length of work or something like that, in which case a person’s leave could delay or push an adjustment, but that would need to be communicated in your leave policy.

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