Workplace Posting Requirements Checklist

The duty to post notices, information and other materials at your workplace for your employees comes from 5 different sets of laws.

Use this checklist to ensure your organization has the required postings.

EMPLOYMENT STANDARDS
	Yes	No	Comments
Work schedule providing for >8 hrs per day or >40 hrs negotiated with union
Notification of revision or cancellation of above schedule
Averaging of work hours schedule negotiated with union
Notification of revision or cancellation of above schedule
Notice of application for permit allowing employer to allow or require employees to work > excess hours listed in Canada Labour Code
Notice of substitution for general holiday (at least 30 days in advance)
Notice of group termination of 50 or more employees in same establishment
Notice to union of employer’s exercise of right under collective agreement to replace an employee with another employee with more seniority but whose job has become redundant
Notice of employer’s intention to average hours of work or change number of hours in averaging period
LABOUR RELATIONS
	Yes	No	Comments
Notice to Employees of union’s application for certification (must stay up at least 15 calendar days + be certified by employer’s Certificate of Posting)
Copy of union’s certification application (must stay up at least 15 calendar days + be certified by employer’s Certificate of Posting)
Notice to Employees of employer’s application for revocation of certification (must stay up at least 15 calendar days + be certified by employer’s Certificate of Posting)
Copy of revocation application (must stay up at least 15 calendar days + be certified by employer’s Certificate of Posting)
Notice of Vote for union certification
Any other notice pertaining to union proceedings that Canada Industrial Relations Board orders you to post
Union hiring hall rules
OHS (+ WORKERS’ COMP)
	Yes	No	Comments
Copy of Part II of Canada Labour Code
Copy of OHS Policy
Names, workplace phone numbers + locations of all JHSC members or safety rep
Request for exemption from requirement to establish JHSC or safety rep
Notice of Danger required by MOL
Copy of OHS officer report or direction
Location first aid stations + rooms
List of first aid attendants + where they’re located
List of emergency phone numbers
Info for evacuating injured employees
Evacuation plans + procedures
Workplace violence prevention policy
Emergency procedures to summon help in case of workplace violence
Phone number of contact person to field indoor air complaints
Report indicating employee likely to be exposed to hazardous level of noise
PAY EQUITY
	Yes	No	Comments
Notice setting out: Employer duty to create pay equity plan Employer duty to make all reasonable efforts to establish a pay equity committee Employee representation rights on committee
Draft of pay equity plan
Notice of update of pay equity plan
Revised version of pay equity plan

Workplace Posting Requirements Checklist – Federal