Project Administrator Job Description

PROJECT ADMINISTRATOR RESPONSIBILITIES INCLUDE:

Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
Breaking projects into doable tasks and setting timeframes
Creating and updating workflows

JOB BRIEF

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members.

Project Administrator responsibilities include preparing action plans, analyzing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Ultimately, you will ensure our projects meet quality standards and are completed on time and within budget.

RESPONSIBILITIES

Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
Break projects into doable tasks and set timeframes and goals
Create and update workflows
Conduct risk analyses
Prepare and provide documentation to internal teams and key stakeholders
Order resources, like equipment and software
Retrieve necessary information (e.g. user/client requirements and relevant case studies)
Track expenses and predict future costs
Monitor project progress and address potential issues
Coordinate quality controls to ensure deliverables meet requirements
Measure and report on project performance
Act as the point of contact for all participants

REQUIREMENTS

Work experience as a Project Administrator, Project Coordinator or similar role
Hands-on experience with flowcharts, technical documentation and schedules
Knowledge of project management software (e.g. Trello or Microsoft Project)
Solid organization and time-management skills
Team spirit
BSc in Business Administration or related field
PMP / PRINCE2 certification is a plus

SOURCE: https://resources.workable.com/project-administrator-job-description