Gym Policy

  1. OBJECTIVE

[Company Name] encourages employees to achieve and maintain a healthy lifestyle through physical fitness.

 

  1. ELIGIBILITY

Gym membership reimbursement is available to full-time employees who have been employed by [Company Name] for a minimum of 6 months.

 

  1. POLICY

Employees will be reimbursed 50% up to $_______ per employment year for eligible fees. Eligible fees include the enrollment (if applicable) and annual or monthly fees for an individual membership at a fitness center. Employees with a family membership must provide documentation of the cost for an individual membership and will be reimbursed based upon that amount.

Employee will be reimbursed on a monthly basis, regardless of the type of membership (annual or monthly).

 

  1. PROCEDURE

Employees must follow the expense report procedure to get reimbursed. An expense report and copy of the receipt must be submitted each month. Expense reports must be submitted to Human Resources and receipts must be submitted to Finance.

 

  1. EXCLUSIONS

Recreational activities, weight-loss programs, smoking-cessation programs, and other similar programs, although encouraged as part of an overall fitness program, do not qualify for reimbursement.

 

  1. TAX LIABILITY

The amount reimbursed to employees will be reported as taxable income to the Internal Revenue Service and is subject to FICA, Medicare, federal, state, and local taxes.

 

  1. ADDITIONAL INFORMATION

Employees should consult with a physician before beginning a physical regimen.

 

  1. DEFINITIONS

Employment year – based upon the employee’s anniversary

Fitness center – offers a full complement of exercise equipment and programs for cardiovascular and body strengthening.